Privacy Policy

People Place Public Art CIC

Last updated: 17/4/26

1. Who We Are

People Place Public Art CIC is a UK-based Community Interest Company delivering public art projects, workshops, and community engagement activities.

For the purposes of data protection law, we are the “data controller” of the personal data we collect.

Contact email: Ellen@PeoplePlacePublicArt.co.uk

2. What Information We Collect

We may collect and process the following personal data:

  • Contact details (e.g. name, email address, phone number)

  • Mailing list information (when you sign up to receive updates)

  • Project-related information (if you take part in workshops or contact us about a commission)

  • Website usage data (such as cookies and analytics data, where applicable)

We do not collect payment information through our website.

3. How We Use Your Information

We use your data to:

  • Respond to enquiries

  • Manage and deliver projects and workshops

  • Send email updates about:

    • Upcoming workshops

    • Public art projects

    • Opportunities to get involved

  • Maintain our records for organisational and funding purposes

4. Lawful Basis for Processing

Under UK data protection law, we rely on the following lawful bases:

  • Consent – for email marketing and mailing list sign-ups

  • Legitimate interests – for responding to enquiries and running our organisation

  • Legal obligations – where required for reporting (e.g. grant funding)

You can withdraw consent at any time.

5. Email Marketing

If you sign up to our mailing list, we will send you occasional updates about our work.

  • We will only send marketing emails where you have opted in

  • You can unsubscribe at any time by clicking the link in our emails or contacting us directly

We may use a third-party email provider (e.g. Mailchimp or similar) to manage our communications.

6. Sharing Your Data

We do not sell your personal data.

We may share your data with:

  • Trusted service providers (e.g. email marketing platforms)

  • Project partners where necessary (e.g. workshop delivery, and only where appropriate)

  • Funders, in anonymised or aggregated form where possible

7. Data Storage and Security

  • Your data is stored securely using password-protected systems

  • We take reasonable steps to protect your personal information

  • We only keep data for as long as necessary for the purposes we collected it

8. Your Rights

Under UK data protection law, you have the right to:

  • Access the personal data we hold about you

  • Request correction of inaccurate data

  • Request deletion of your data

  • Restrict or object to processing

  • Withdraw consent at any time

To exercise any of these rights, please contact us at: Ellen@PeoplePlacePublicArt.co.uk

You also have the right to complain to the Information Commissioner's Office if you are unhappy with how your data is used.

9. Cookies

Our website may use cookies to improve user experience and analyse website traffic.

You can control or disable cookies through your browser settings.

10. Third-Party Links

Our website may include links to other websites. We are not responsible for their privacy practices.

11. Changes to This Policy

We may update this privacy policy from time to time. The latest version will always be available on our website.

12. Photography, Video and Media Consent

As part of our work, People Place Public Art CIC may take photographs or videos during workshops, events, and public art projects.

What We Capture

This may include images or recordings of:

  • Participants taking part in workshops or activities

  • Completed artwork (including murals in public spaces)

  • General scenes of events and community engagement

How We Use Images

We may use photographs and video for:

  • Promoting our work on our website and social media

  • Sharing project outcomes with funders and partners

  • Marketing future workshops and opportunities

  • Documenting projects for our records and portfolio

Consent

  • We will seek consent before taking and using identifiable images of individuals

  • For children or vulnerable participants, we will obtain consent from a parent, guardian, or responsible adult

  • Where events take place in public spaces, we will make reasonable efforts to display signage indicating that photography may be taking place

Your Choices

You have the right to:

  • Decline to be photographed or filmed

  • Ask for an image or video of you to be removed

  • Withdraw your consent at any time

To do this, please speak to a member of the team during the event or contact us at: [your email address]

How We Store Media

  • Images and video are stored securely and only accessed by authorised individuals

  • We retain media only for as long as it is relevant to our work and records

Third-Party Use

We may share images with:

  • Project partners (e.g. host venues or commissioners)

  • Funders (for reporting purposes)

Where possible, we will avoid identifying individuals by name unless we have explicit permission.